Create a custom Microsoft Outlook EMAIL RULE

Please use the "Rules Wizard" in current version of Office 365 Microsoft Outlook on desktop Windows 10 PC.

Create a rule as follows:

SUMMARY: Examine all incoming emails that match the condition, then extra phone # from subject line, then send a new email message containing the same text in body.

STEP 1: Examine each incoming email

“IF” CONDITION: The subject line contains “Voicemail received from”

Sample subject line: Voicemail received from (343) 262-2226 (0:24s) on ext 500 )

STEP 2: “THEN” Extract the phone number from the subject line

In this sample extract (343) 262-2226

STEP 3: Delete empty spaces, hyphen, and all characters which are not digits

So end up with 3432622226

STEP 4: Append “@[login to view URL]” at END of the digits

So end up with 3432622226@[login to view URL]

STEP 5: Append “1” in FRONT of digits

So end up with 13432622226@[login to view URL]

STEP 6: CREATE a NEW EMAIL MESSAGE addressed to [the new email address we created]

In this sample, it would be addressed to: 13432622226@[login to view URL]

STEP 7: Insert this in subject line: “Automatic Text Message Was Sent to This Website Voicemail Customer”

STEP 8: Insert this text into the email BODY:

Hi. Thanks for your message a few minutes ago.

STEP 9: SEND the email message.

All done!

Квалификация: Microsoft Outlook

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