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personal Assistant

The Executive Assistant will manage SVP's day-to-day administrative functions such as Microsoft Outlook, Wordpress, calendar management, heavy domestic travel arrangements, including detailed agendas/itineraries and expense reporting. Proactively support SVP in coordinating special projects, high-level meetings (both internal/external).

Duties include, but are not limited to, the following:

• Properly code and process invoices: set-up purchase order requisitions, establish new vendors, as necessary, and work with Accounts Payable.

• Work with SVP to ensure cross-departmental communication is timely and effective.

• Outreach and Follow-up with Internal and External Customers.

• Assist with preparing presentation materials for meetings as well as coordination and communication with members of the team.

• Manage VP's day-to-day administrative functions such as Microsoft Outlook calendar management, heavy domestic travel arrangements, including detailed agendas/itineraries and expense reporting.

• Proactively support VP in coordinating special projects, high-level meetings (both internal/external). Properly code and process invoices: set-up purchase order requisitions, establish new vendors, as necessary, and work with Accounts Payable.

• Assist with preparing presentation materials for meetings as well as coordination and communication with members of the team. Director, Commercial Marketing and Product (Stamford Corporate headquarters)

• General administrative support (PowerPoint, create Excel Spreadsheets, Word) including Travel arrangements and Expense reports.

Required Skills:

• The ability to work overtime is required. Must have at least 5 years experience supporting senior level executives, preferably with some experience in telecommunications and within a Sales and Marketing department or an entrepreneurial environment.

• Individual must be able to work for 'virtual' and 'on site' executives who travel extensively.

• High proficiency in Microsoft Office: Word, PowerPoint, Excel and Outlook calendar.

• Some knowledge of Visio and other graphical software programs would be helpful.

• Individual must be professional with the ability to quickly switch gears while maintaining composure.

• Must be great with detail, flexible, high energy and very organized.

• Strong verbal and written communication skills are necessary.

• Willing to work well within a team environment.

• Must be extremely discreet with confidential material.

Навыки: WordPress, Microsoft Outlook, Соц. сети, Email-маркетинг

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О работодателе:
( 0 отзыв(-а, -ов) ) New Port Richey, United States

ID проекта: #25690856

14 фрилансеров(-а) готовы выполнить эту работу в среднем за $12/час

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(1 отзыв)
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