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Procurement PersonSep 2014 - Dec 2015 (1 year)
- Provide technical advice on procurement activities, following rules, procedures and regulations of WFP. - Train local and International staff on the application of UN/WFP procurement procedures, and systems. - Issue local tenders for food (local, regional and international) and Non-Food items procurement evaluate offers and make recommendations for the finalization of the purchases and the award of contracts by using WFP’s corporate system. - Analyze and evaluate commodity tender results. - Review technical proposals of suppliers and carry out cost/benefit analysis for equipment and services procurement. - Liaise with WFP appointed inspection and superintendent firms to ensure quality control. - Specification conformity, volume assessment, monitoring and verification of deliveries. - Develop and prepare technical and legal contracts respecting the WFP rules and regulations. - Manage and coordinate negotiation with all interested parties including contract dispute and claims. - Run system queries. - Prepare reports and management presentation of procurement activity. - Render technical advice and support to management in country office and Supervise Procurement staff, as required.
Travel/AdminMay 2013 - Feb 2014 (9 months)
- Review / Analysis a Travel Entitlements. - Review / Analysis Shipment Travel from different point of views. - Evaluate the trip document from different perspectives. - Ensure WFP Liability is applied - Ensure the Travel / Shipment entitlements are arranged on timely manner. - Run the reports into WINGS for several purposes.
Finance, Admin, LogisticsNov 2002 - Dec 2012 (10 years)
-Advise and supporting the Division/Regional Manager and/or Country Directors on Financial and administrative matters. - Participate in preparing the WFP biennium budgets, budget implementation, Monitoring and act as a Certifying Officer. - Ensure that bank reconciliation for WFP accounts are regularly performed. - Ensure that disbursements are made on proper authorizations and supported by legitimate and sufficient documents. - Prepare quarterly and annual financial analysis report on the financial progress of ongoing projects. - Handle the Procurement of goods and services by various modes like:by controlling purchase requisition, purchase orders, various contracts. - Ensure PO/PRs are properly consumed at the time of closure. - Control fuel from time to time and ensure that fuel is always in stock. - Control and Review the inventories of procurement items. - Control and Review the inventories of stationary and office supply. - Maintain a coordination between drivers and staff members by reviewing their rotation of duties and having meetings. - Control and Review the needs pertaining to office maintenance. - Advise to the Head of the office/CD for the necessary maintenance of the office building. - Control and Review the purchases of items related to the office like : electric appliances/hospitality/cleaning/grocery items. - All the rest of responsibilities that comes under Finance and Admin Officer. - Handle Invoice Management System. Reviewing all the invoices and ensure that Service entry Sheet/Good Receipt Note has been properly done prior to process the Logistics Invoice Verification. Generate report on monthly basis to ensure for open vendor accounts and review them thoroughly. Make correspondence, if necessary with the suppliers/vendors. - Handle entltlementTravel : maintain log book of all the travel undertaken by staff, process the trips after reviewing their correct entitlement. Make correspondence with the staff for clarifications on their trip document. Generate monthly open trip report and follow with the travelers. - Handle Shipment Travel.- Reviewing vendor open payable items on monthly basis and make correspondence to spending units. - Review GR/IR open items on monthly basis and make correspondences to spending units. - Handle other tasks given time to time and ensure that work is completed on timely manner. .- Logistics Invoice Verification to check an invoice against the PO for Food / Non Food payments. - Analysis of Vendor open items on quarterly basis. - Review of GR/IR open items on quarterly basis. - Analysis of Vendor Master Data for semi annual review. - Organising data from Vendor Master data / Less MCS in Excel by filetering/sorting/inserting row/colums/Extracting data to different worksheets/formatting and as per requirements. - Preparing Payment Authorization for Commodity. - Preparing Payment Authorization after reviewing the invoice in regard to Quantity and Quality Test. - Preparing Payment Authorization to release the money to various Country offices as well as suppliers for LTSH. - Run reports for Logistics Special Account. -Monitor Logistics Special Accout to control the movement of assigned budget of each programme. -Create, Modify, Delete, Block, Unblock Vendors. - Assist in posting an accounting entries based on different accounts. - Extract data from Wings to Excel and managing it through different functions. - Other assignments which is required on timely basis. - Prepare Journal Vouchers as follows :- daily fund movements.-incoming funds, i.e. Donations from Sumitomo, Citibank NY.-Interest/Gin & Loss for Northern Trust. - Fees for Northern Trust and all other Investment managers – JP Morgan Chase based on monthlz statements.- JV on FX deals. - Generate reports in WINGS for different analysis. -Petty Cash. -Prepare cash positions on daily basis. - Process payments on daily basis for Banca Intesa and Citibank. - Release JP Morgan Chase payments. - Download, Upload and standardize daily bank statements. - Extract different WINGS Reports to Excel file and grouping them together, editing, filtering, sorting and using different functions as per requirements. - Draft Letters/Memos/Faxes with different styles, borders and using different functions as per requirements. - Assist in clearing of old non-reconciled items. - Prepare Cash at disposal for staff members going on duty travel. - Raise Travel Authorizations for staff members in TRM module.